**Note - 1 May 2019** This position has been filled

We are hiring a Volunteer Coordinator in a seasonal role. Are you called to be at camp this summer? 

Position: Assistant to the Volunteer Coordinator

Reporting To: Volunteer Coordinator

Work Centre: Canadian Rockies

Date: Seasonal (~ 22 April - ~2 September 2019), full-time

Hours: Full Time

Remuneration: Salary



Crowsnest Lake Bible Camp Association is an autonomous, evangelical, faith ministry dedicated to bringing glory to God by responding to the needs of the whole person according to the Biblical principles of evangelism and discipleship through offering programs in a camp setting.



The successful candidate must believe in the core values of Crowsnest Lake Camp, demonstrated on a daily basis through servanthood to Jesus, CLBC Campers, Co-workers and Leadership.


The Assistant to the Volunteer Coordinator is to come alongside the Volunteer Coordinator in coordinating recruitment and mentorship of all volunteers at Crowsnest Lake Bible Camp, at both the Lake and Mountainous Sites, for the summer season. This means connecting with Crow volunteers as required during the spring season, and supporting volunteers during their time at camp. Relevant supports will also include on-site training, and ensuring a welcome for new and returning volunteers. In addition, the Assistant to the Volunteer Coordinator is asked to manage office work connected to processing volunteer applications.


While reporting to the Volunteer Coordinator and the Director of Camping, the Assistant to the Volunteer Coordinator shall seek to be an integral part of the larger team, and further, will be expected to take part in the expression of their faith to our campers and staff.




Personal Capacities

  • Ability to demonstrate Christian beliefs to Campers through sharing your testimony & the Gospel

  • Active participant in a local church.

  • Mature, capable, outwardly-oriented person, able to encourage individuality and creativity in volunteer staff and campers

  • Encourages respect, sensitivity and understanding for individuals and their differences

  • Respect for the natural & rustic setting of Crowsnest Lake Bible Camp

  • Excellent work habits including: punctuality, efficient use of time, prioritizing tasks; ability to work independently to maintain and repair facilities according to standards

  • Proven to be wise in decision-making, & professional and responsible in dealing with people

  • Good character, as outlined in Crowsnest Lake Bible Camp Code of Conduct

  • Clean criminal background and clean driving record;

  • Desire to work & live in a camp community, with high time demands, especially in summer camping season


Knowledge and Skills

  • Bachelor’s Degree, or progress toward a post-secondary education, or equivalent training/experience that is relevant is preferred

  • Current basic First Aid course or equivalent training.

  • Class 5 driver’s license or higher

  • Experience leading teams, delegating tasks, and managing volunteers, and other team/staff members.

  • Basic financial management skills, in order to manage the volunteer and training budget,

  • Demonstrated financial competence (value for money and careful decision-making), and stewardship of other resources God has provided to Crow (people, buildings, vehicles, and equipment)

  • Knowledge of and compliance with safety codes and standards for training and human relations;





  • Recruiting: The Assistant to the Volunteer Coordinator is to assist in overseeing recruitment activities for all applicable roles, for all programs, at both Lake & Mountainous sites. This requires:

    • Identifying: Meeting with Churches and Youth Groups; Staying in touch with volunteers; arranging and participating in Crow-munity events; praying for crow volunteers; managing a pipeline through PIT, to Cabin Leading; being intentional within the crow community; social media and other tools as required

    • Connecting – being hospitable, welcoming and supporting volunteers at Crow; ensuring that volunteers know expectations; checking in with volunteers throughout their time at camp; problem-solving with volunteers; challenging and keeping volunteers accountable  

    • Screening: Calling references and applicants to discuss their roles at camp, or delegating these interviews; managing police record check receipt and storage; ensuring that Crowsnest Lake Bible Camp stays up to date on local, provincial, and federal regulations and best practices for management of volunteers working with children

  • Training & Mentoring: Program Design for Training and Mentoring Activities, including:

    • Be present at pre-camp training (including especially Leadership Retreat, and Acclimatization Camp)

      • Content provision and instructor selection for topics which may include, but are not limited to, Ministry Philosophy; Camper Follow-Up; Program Specific Roles (Speaker, Director, Cabin Leader, etc); Age-Specific Instruction (Junior, vs Intermediate, vs Senior, for instance); and especially Abuse Prevention and Disclosure.

    • Help develop, as required, training & mentorship programs for summer staff and other volunteers. This especially includes PIT Crew and other training opportunities for young leaders.

  • Administrative Responsibilities connected to processing volunteer applications, including: maintaining volunteer records; organizing files; communicating with volunteers, updating manuals for volunteers, yearly updating application, updating the website,  etc

These are not the only duties to be performed. Some duties may be reassigned and other duties may be assigned as required.


Communication with Board and Full Time Staff

  • Be intentional about building relationships and communication with the other full time staff:

    • Work in conjunction with the Kitchen Administrator regarding coordination of cook’s training and sharing dietary needs of volunteers and staff

    • Work in conjunction with the Director of Outdoor Programs regarding emergency response, especially regarding maintenance of up-to-date staff lists; as well as assisting with volunteer application processing for Outdoor Program specific volunteers (OTDs)  

    • Work in conjunction with the Registrar to ensure that as cabin leaders and volunteers are confirmed, campers are accepted.

    • Work in conjunction with the Director of Camping to:

      • Participate as directed in fundraising, and

      • Maintain an active & healthy family and spiritual life, with a sensible balance between work and life.



  • Ensure that all volunteers, summer staff, and overnight guests are appropriately screened (with, for instance, criminal record check; Vulnerable sector check; reference checks and intake interviews), in keeping with Crowsnest Lake Bible Camp Policy and relevant governmental regulations

  • Participate in emergency response under the direction of the Director of Outdoor Programs

  • Follows and disseminates all safety rules and regulations in order to minimize risk and enhance the safety of employees and visitors;

  • Checks property and grounds for unsafe conditions, and clears hazards

  • Reports safety conditions, security issues (for instance, conflict with neighbours and their animals), and illegal activities to Director of Camping


Camp Policy

  • Be familiar with CLBC's policy and ACA standards.


Please send a letter of interest and resume to David Graham, David@crowcamp.ca by March 18th 2019 at 5pm.

**Note - 1 May 2019** This position has been filled
Feb 27, 2019 By Danika