Kitchens & Rentals Coordinator

CROWSNEST LAKE BIBLE CAMP

PO Box 250, Coleman, Alberta – Tel: 403-563-5120- Email: info@crowcamp.ca

JOB DESCRIPTION

Position: Kitchens & Rentals Coordinator

Reporting To: Director of Camping

Work Centre: Canadian Rockies

Start Date: 1 November 2019

Hours: Full Time

Remuneration: Salary

NATURE OF ORGANIZATION:

Crowsnest Lake Bible Camp Association is an autonomous, evangelical, faith ministry dedicated to bringing glory to God by responding to the needs of the whole person according to the Biblical principles of evangelism and discipleship through offering programs in a camp setting.

OVERVIEW OF POSITION:

The successful candidate must believe in the core values of Crowsnest Lake Camp, demonstrated on a daily basis through servanthood to Christ, CLBC Campers, Co-workers and Leadership.

The Kitchens & Rentals Coordinator is responsible for all activity on site or pertaining to the business of rentals programs and for the year-’round operation of the kitchens. The Kitchens & Rentals Coordinator is also expected to contribute to a variety of CLBC weekend and retreat programs, while reporting to the Director of Camping. The Kitchens & Rentals Coordinator shall seek to be an integral part of the larger team, and further, will be expected to take part in the expression of their faith to our campers and staff.

The kitchen administrator is the head of the kitchen, and direct supervisor of all kitchen staff during the summer and for off-season rentals. This means that you are the “go-to” person for Head cooks, cook's helpers, dish pit and dining room staff. This will mean;

Going through an orientation with kitchen crew at the beginning of a camp week
Keeping open communication with the head cook regarding grocery needs, and helping to manage kitchen appliances
Using prayer, wisdom, maturity (and the help from other staff, if needed) resolving any conflict within kitchen crews. (If you need help, call the Kitchen Director or Volunteer Coordinator)
Encouraging a spiritual element and positive attitude in the kitchen. (This is also the head cook's responsibility, but you should be involved.)
Managing budget for food, as well as budget for appliances and required kitchen tools

NECESSARY QUALIFICATIONS/EXPERIENCE:

Ability to demonstrate Christian beliefs to Campers through sharing your testimony, leading through example and establishing relationships with those we serve.
Leadership/management experience.
Active member of a church.
A high level of competence in verbal and written communication.
Proven to be wise in decision making, professional & responsible in dealing with people in a rustic setting.
Be a good steward of the resources God has provided, whether they be people, equipment, or the wilderness environment itself—not only during the programs but at all times.
Food Safety Course

RECOMMENDED QUALIFICATIONS/EXPERIENCE:

Bachelor’s Degree or equivalent training/experience that is relevant.
40 hour Wilderness First Aid course or equivalent training.
Class 4 driver’s license or higher.

PRIMARY DUTIES & RESPONSIBILITIES:

Your job will also include the various operations of both the Lake site kitchen and the Mountain site kitchen. Sometimes this will pertain to you as part of, or leading, a kitchen crew. You will need to either act as Head Cook, or work with the Volunteer Coordinators to recruit a Head Cook for all Crow programs, retreats and work parties, including a:

COLTS Cook for May and June. During this time, the COLTS group is in session and will need you to prepare breakfast, lunch, and supper every day. Be in communication with the Director of Outdoor Programs for any changes to the routine and/or menu.
HEAD COOK for any other training programs and/or work parties throughout the months of May and June. Be in communication with the Volunteer Coordinator for these details.
COOK for breaks between camp weeks throughout the months of July and August. You can also recruit help for these times from the volunteer staff staying at camp during breaks. Be in communication with the Kitchen Director and/or the Volunteer Coordinator about this.
ORGANIZE the kitchen. This includes cleaning, recycling, using up leftovers (when it's your turn to cook), and laundry. The summer will include a visit or two from the local health inspector so keeping the kitchen in good working order is a MUST. A detailed list will be available to you.

Possibly, the most important task you have is to ensure that food is available for each camp week. Camp runs with an extensive menu, but this is balanced against our budget constraints. Given that we run on donations, being a careful steward (that is, frugal) without compromising taste is a very important skill! The Kitchens and Rentals Coordinator is responsible for:

ORDERING FOOD - We order the bulk of our food from Sysco. Other food can be bought from other sources (ie Costco, Blairmore IGA, Save On Foods, and Overweightea.) More information about this is in the “Ordering Information” binder.
- Inventory lists are available in the “Ordering Information” binder. Use these to make sure that anything that is needed is available at camp. Take an inventory of what is needed at the Mountain Site as well (information about this is in the “Ordering Information” binder)
RECEIVING FOOD - When the Sysco truck arrives (by the back door/loading dock area) you need to be ready to take in the order. The driver will give you an invoice. You should check this as items are being brought in to make sure we get everything that was ordered. More information about this in the “Ordering Information” binder. After the items are brought in, you will need to sign the invoice. Now your job is to....
PUT FOOD AWAY - This deserves its own line because it is so important to put all food away in an organized fashion so things will be easily found. “A place for everything and everything in its place!” Also, always ensure that older groceries are placed in such a way that they get used up first, before the newer groceries. This includes canned goods. More information on this is available.
FOOD DELIVERY - Food orders must be delivered to the Mountain Site the day before a camp week begins. Please bring ALL food needed for the week ahead, possibly excluding some fresh items. Be in touch with the Director of Camping at the Mountain Site for any changes to the menu or kitchen needs.
MENU PLANNING - During the fall and winter season, refreshing the menu with an eye to value and quality, as well as ensuring that the cookbook is up to date are important facets of the role.

REMEMBER: Camp ministry doesn't stop at the kitchen door! You are a vital part of camp ministry and are playing a role that is important to the day to day operation of Crowsnest Lake Bible Camp.

Rentals

Rental Group Facilitation and Management
- Coordinate and host groups
- Review prices
- Increase awareness and revenue
- Investigate options to improve community awareness, participation, and use of our space for non-revenue generating group rentals (i.e. – for church and community groups)

Communication with Full Time Staff

Work in conjunction with the Director of Camping in regards to budget, major site needs (repairs), vision, and goals.
Write a report of each camp and send it to the Director of Camping.
Be intentional about building relationships and communication with the other full time staff:
- Work in conjunction with the Kitchen Administrator regarding food ordering.
- Work in conjunction with the Director of Outdoor Programs regarding emergency response, outdoor programming, off-site excursions and driving needs for rentals and retreats
- Work in conjunction with the volunteer coordinator regarding volunteers.
- Work in conjunction with the Facilities Manager regarding site specific buildings and maintenance.
- Work in conjunction with the Registrar regarding camper registration.

Safety

Oversee safety and explaining emergency response practices to rental groups, in keeping with our Safety and Emergency Response Manual.
Oversee all risk assessment in regards to the people, property and program.

Facilities

Communicate needs to Facilities Manager
Make note of improvements required to attract and retain rentals
Organize and oversee cleaning after rental groups

Volunteer Staff Relations

Meet, welcome, introduce, challenge and lay out expectations for each rental group.
Organize accommodations for staff at rentals.
Confront staff when they are in conflict with camp policy.
Encourage and meet with staff regularly throughout the week.