Registrar Job Posting
Our current Registrar, Stephanie Goodbrand, will be taking maternity leave this year and so we are looking to fill that gap while she is away. The primary responsibility of the Registrar is communication with parents and campers and keeping things organized and flowing smoothly for all the campers attending our programs in 2023. Perhaps that is a job you would be interested to fill! If you are interested, please send a covering letter and a resume to david@crowcamp.ca
Please Note: This is currently listed as a temporary Part-time Position (Spring and Fall) and Full-Time Position (during the summer months) from February to the end of December 2023.
The job description is below. If you would be interested in applying, or even learning more, please feel free to call David in the camp office.
Application Deadline: Friday, January 13, 2023
CROWSNEST LAKE BIBLE CAMP
PO Box 250, Coleman, Alberta – Tel: 403-563-5120- Email: info@crowcamp.caJOB DESCRIPTION
Position: Registrar
Reporting To: Director of Camping
Work Centre: Coleman, Alberta (Canadian Rockies)
Hours: Part & Full Time; Maternity Leave Coverage (~11-month term; February - December 2023)
Start Date: Monday, January 30, 2023
Remuneration: Salary or Hourly at $17.00/hr; negotiable
NATURE OF ORGANIZATION:
Crowsnest Lake Bible Camp Association is an autonomous, evangelical, faith ministry dedicated to bringing glory to God by responding to the needs of the whole person according to the Biblical principles of evangelism and discipleship through offering programs in a camp setting.
OVERVIEW OF POSITION:
The Registrar is responsible for overseeing, coordinating, and completing all camp registration functions for all of Crow’s sites (including the Lake Site, Mountain Site, and Gladstone). The Registrar is expected to handle all camper registration duties; welcoming parents and campers to camp (in person, by email and telephone) and manage data and record keeping related to campers, while reporting to the Director of Camping.
The Registrar shall seek to be an integral part of the larger team, and further, will be expected to take part in the expression of their faith to our campers and staff. The successful candidate must believe in the core values of Crowsnest Lake Camp, demonstrated on a daily basis through servanthood to Jesus, CLBC Campers, Co-workers and Leadership.
NECESSARY QUALIFICATIONS/EXPERIENCE:
Personal Capacities:
Ability to demonstrate Christian beliefs to campers through sharing your testimony and the gospel
Active participant in a local church
Clear communication skills (both written and verbal)
High level of personal integrity
Attention to detail, and strong organizational skills
Mature, capable, and competent person able to encourage co-workers, staff, and campers
Respect for the natural & rustic setting of Crowsnest Lake Bible Camp
Excellent work habits including: punctuality, efficient use of time, prioritizing tasks; ability to work independently
Proven to be wise in decision-making, & professional and responsible in dealing with people
Good character, as outlined in Crowsnest Lake Bible Camp Code of Conduct
Clean criminal background and clean driving record;
Desire to work in a camp community, with high time demands in the summer camping season
Knowledge of and compliance with administrative best practice, especially concerning data integrity and management
Bachelor’s Degree, or equivalent training/experience that is relevant.
Current basic First Aid course or equivalent training.
Class 5 driver’s license or higher
PRIMARY DUTIES & RESPONSIBILITIES:
Overview:
The successful candidate will be the primary contact for parents and campers at Crowsnest Lake Bible.
The Registrar is responsible for:
Ensuring a welcome for visitors, guests, and campers who stop by the office
Ensuring that incoming emails to registrar@crowcamp.ca are appropriately handled
Answering the phone when in office and ensuring prompt management of voicemails when out of office.
Managing Crow’s Client Relationship Management (CRM) systems, currently with Campwise and Breeze:
Ensure that all contact information for campers and families are current (where possible)
Curating and managing e-mail outreach lists for registration notices
Oversee and manage all administrative processes connected to camper registrations for both Lake Site, Mountain Site, and Gladstone, as well as special outtrip programs; Winter Camp; Reunions; and any other Crow program:
Data collection, integrity, and security for registrations
Sort campers into camps and cabins
Send acceptance and waiting list notices
Maintain accurate camp information on the camp website, (especially the “Camps” and “Register” tabs)
Keep camp program calendar up to date for others in the office
Ensure the creation and maintenance of an attractive, safe, and functional physical space in the office for when parent’s and campers arrive for to register for camp
Supervise and coordinate volunteers assisting with registration tasks
Help to facilitate Keenagers Registration in conjunction with their organizing committee
Oversee creation and distribution of administrative reporting for all camps (including: camper lists; nurse’s lists; cabin groups; food allergies, etc..)
Assign or manage registration on the first day of each camp, and coordinate and manage the pick-up procedure on the last day of each camp.
Manage the registration portion of deep storage according to Crow policy, best practices for charitable organizations, and governmental requirements (for instance, shredding documents that do not need to be kept past seven years)
These are not the only duties to be performed. Some duties may be reassigned and other duties may be assigned as required.
Communication with Board and Full Time Staff
Write a report prior to each board meeting and send it to the Director of Camping.
Be intentional about building relationships and communication with the staff team:
Work in conjunction with the Volunteer & Integration Coordinator regarding supervision and recruitment of volunteers, especially volunteers in administrative roles, as well as camper follow up and communication.
Work in conjunction with the Director of Camping to maintain an active & healthy family and spiritual life, with a sensible balance between work and life, even and especially during the summer.
Safety
Maintain an assessment regarding data security for all personal data
Maintain an assessment regarding camper security with pick up and sign out
Follow and disseminates all safety rules and regulations in order to minimize risk and enhance the safety of employees and visitors;
Reports safety conditions, security issues, and illegal activities to Director of Camping
Volunteer Staff Relations
Confront staff when they are in conflict with camp policy.
Encourage and meet with staff regularly, and provide mentoring and support to volunteers
Work with different age and skill levels
Camp Policy
Be familiar with CLBC's policy and ACA standards.